Case Studies
Case Studies
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Sam
CEO, Founder
Tell us what is breaking or slowing your operations?
CosmeticRx’s influencer campaigns scaled rapidly, but their email workload didn’t.
Hundreds of creators emailed daily with interest, questions, and rate requests.
Manual replies, sorting, and onboarding created delays, inconsistent communication, and lost opportunities.
The team couldn’t keep up — and growth stalled.
Incoming emails were instantly categorized (Interested / Fee Request / Q&A / Declined) and logged in Airtable.
White City Logistics struggled to keep up with daily recruiting and safety calls.
HR repeated the same driver qualification questions over and over.
Safety teams spent hours each week checking on maintenance issues — often missing details or follow-ups.
When inquiry volume spiked, calls were inconsistent, notes were incomplete, and the entire workflow broke under pressure.
DHCS relied on manual spreadsheets and PDF scrolling to process Medicaid remittances — often 500+ pages long.
As providers grew from 20 to 150+, the team faced:
The process became slow, error-prone, and unscalable.
Centralized denial visibility for faster recovery and accountability.
Empower Psychotherapy needed to recruit licensed mental-health providers across Arizona and California.
Manual sourcing on LinkedIn and Indeed was slow, repetitive, and often restricted by platform limitations.
Finding verified emails, screening credentials, and sending outreach took hours — and consistency dropped when volume increased.
Recruiting couldn’t scale beyond a few candidates per day.
Brandon spent nearly 2 hours every day researching content ideas for Instagram and LinkedIn.
He manually searched for:
The process was slow, repetitive, and inconsistent — and it kept him from actually creating content.
Construction and real-estate teams depend on fresh permit data to win bids — but accessing it consistently was nearly impossible.
They faced:
Generating reliable weekly permit leads would normally require a full-time team.
Organized all cleaned permits into fixed tracking columns for QA and audits.
Auto-created contacts, applied tags, and routed them into the correct pipelines.
IsraelMovers.co.il managed hundreds of daily moving leads using Excel + SMS.
This created:
Delayed vendor responses and missed messages
Manual routing that couldn’t keep up with volume
Quota expirations that caused lost revenue
Low vendor engagement
No centralized visibility into lead status
The process wasn’t scalable — and revenue depended on perfect timing.
Derya’s education business ran across 9+ platforms — none of which communicated with each other.
Every week involved:
The business was growing, but operations couldn’t keep up.
Used Apify to capture posts, views, follower trends, and engagement from Instagram, TikTok, YouTube, LinkedIn & X.
Every metric linked via email, giving complete visibility across the student lifecycle.
No missed student messages, no manual reopening, and clean reactivation triggers
The team spent hours manually shortlisting directors for every new brief.
Each search required checking:
Results varied depending on who did the research, and as briefs increased, the workflow broke. Speed, consistency, and scalability became impossible.
The nonprofit team manually fulfilled every donor book gift — copying addresses, selecting products, and placing print-on-demand orders one by one.
This caused:
The process couldn’t keep up with growth.
Each Donorbox donation triggers instant book or bundle identification.
Addresses, variants, and donor details are validated before fulfillment.
The system runs completely hands-off — no admin, no delays, no errors.
Users wanted fast, accurate trip plans — not hours of manual searching or inconsistent recommendations.
The business needed:
Manual research wasn’t an option.
Real availability + real prices = instant trust and higher engagement
Comfort • Balanced • Explore — automatically matched to preferences.
Smart Marketer and QuestRock were losing leads because their data pipelines weren’t connected.
They struggled with:
High spend on paid traffic — but unreliable lead delivery.
Layered logic fixed formatting, duplicates, and mismatched entries.
Mapped precisely into the right CRM flows, tags, and follow-up sequences.
